\n\nMoneyWorks®: The powerful accounting and business information software for Mac and Windows.
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As the cornerstone to your business, your accounting software needs to do so much more than just bookkeeping and compliance. As well as providing fast and timely financial and management reports, it needs to adapt to your changing workflows, operate with your other systems and grow with your business.
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Get Better Information: Make Better Decisions
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Information-rich dashboard charts let you know at a glance how your business is performing, while the easy-to-use on screen lists and enquiries give you quick access to all the information in your system.
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For in-depth analysis and forecasting, MoneyWorks has the most powerful reporting of any accounting software in its class, allowing you to get to really know your business.
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\nFast
Time is money. You don’t want your accounting software to slow you down. The crisp, configurable entry screens in MoneyWorks will increase your productivity, while the networking in MoneyWorks Gold and Datacentre is robust and extremely fast, allowing multiple users to undertake the same functions quickly and simultaneously.
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\n\nTotally cross-platform
\n\nWorks the same on Mac and Windows. Share data files between platforms or even have Mac and Windows computers accessing the same server.
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\nCashbook
Record payments and receipts and automatically track the GST. Recurring transactions save re-entering repetitive items such as wages. Print cheques or create electronic direct payment files for supported banks.
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\n\nFull record of payments and receipts.
\n\tAutomatic tracking of GST.
\n\tUnlimited bank accounts.
\n\tPoint and click bank reconciliation—no need to re-enter your bank statement.
\n\tCashflow reporting.
\n\tImport downloaded bank statements in QIF, OFX, QBO formats
\n\tQuick allocation of income and expenses by predefined rules
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\nGeneral Ledger
Maintains details of your accounts for over 7 years. Advanced department capability in MoneyWorks Gold provides independent cost centres. Dual budgets provide full budgeting support right down to department level.
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\n\nCompletely flexible chart of accounts allows MoneyWorks to operate the way your business does.
\n\tFull budgeting—with two separate budgets.
\n\tCompare actual performance to budgets.
\n\tUse the built-in budget editor or copy and paste from an external spreadsheet, or Import/Export budgets [Express and Gold]
\n\tNo end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
\n\tComplete audit trail.
\n\tAccount movement graphs with drill-down to actual transactions.
\n\t7 character free-form account codes for reporting flexibility
\n\tReports and graphical analysis going back up to 7 years.
\n\tSupports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountant reports based on their preferred coding structure.
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\nDepartmental Accounting
Departmentalised accounts provide powerful subledger capabilities, allowing departmental reporting and budgeting.
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\nE.g. report by branch, salesperson, employee, curriculum department (for schools), project, vehicle (for fleet management) and many others.
5 character free-form department codes in addition to the 7 character account codes for reporting flexibility
\n\tDepartmental breakdown for reports
\n\tDepartmental budgets
\n\tDepartments can even be linked to products and inventory for product sales analysis by salesperson/branch etc.
\n\tCashflow reporting with departments for salesperson commission calculations
\n\tMoneyWorks was designed from the ground up to provide the best possible support for GST/VAT-type taxes, plus it also supports North-American-style sales taxes.
\n\nEnter amounts as GST inclusive or exclusive—MoneyWorks does the rest.
\n\tDefault GST is based on general ledger code used, so you never need to worry about charging GST on wages or other exempt/free items.
\n\tComplete handling of GST on both invoice/accrual [note: not MoneyWorks Cashbook] and payments/cash basis.
\n\tGST/VAT handling is based on ‘transaction tagging’, so you never need worry that a transaction has been omitted or double-counted.
\n\tDetailed reporting provides complete audit trail.
\n\tTax code override for individual customers or suppliers (useful for offshore transactions).
\n\tCountry-specific guides for form filling supplied for New Zealand (GST Return guide), Australia (BAS Guide), Singapore (IRAS), Nepal (VAT Guide), UK (VAT Guide). In other countries simply use the figures provided on the general GST/VAT and/or sales tax reports
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\nLocalise by document
All MoneyWorks versions are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for provincial sales taxes, HST, QST), Nepal, South Africa, Singapore and the UK, and for sales-tax tracking in the US.
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If you keep accounts for organisations in more than one country, each document can be set up to track and report appropriately.
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\nAccounts Payable
Automatic notification when creditor invoices overdue.
\n\tFull payments history.
\n\tEmail remittance advices to suppliers.
\n\tRecord invoices by item or by account
\n\tStore original PDF or scan of hard copy invoice for your records
\n\tOpen-item payables.
\n\tHead-office payments.
\n\tAutomatic notification when payment on invoices is overdue.
\n\tPrompt-payment discounts.
\n\tAged payables reports, including retrospective.
\n\tPrint cheques and/or remittance advices.
\n\tPrepare direct credit schedules for electronic submission to bank (many NZ, Aus banks supported; requires special bank software; extensible file export).
\n\tFast and comprehensive on-screen payments history.
\n\tAutomatically track expenses against jobs for re-invoicing [MoneyWorks Gold]
\n\tEasy write-off, contra and cancellation facilities.
\n\tManages partial payments.
\n\tAssociate creditors with a payment method to easily select and pay by cheque, direct credit etc.
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\nCustom Forms Designer
Create eye-catching invoices and statements, not to mention purchase orders, cheques, mailing labels, and remittance forms. Fit forms to existing stationery or print on plain paper. Full graphics support for company logos.
\n\nDesign your own invoices, statements, receipts, cheques, letters, product labels etc.
\n\tInclude graphics—lines, rectangles, round-cornered rectangles and pasted/imported graphics.
\n\tSmart forms capability—include formulas and conditional visibility of form elements
\n\tMulti-part and multi-page forms.
\n\tEasily print mailing labels.
\n\tInclude barcodes (EAN13/UPC and GS1/Code128) and product images
\n\tAll forms can be PDFed and emailed; you can even include clickable links to your website in PDFs (full PDF support even on Windows – no additional software required)
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\nMulti-currency
MoneyWorks Gold makes the handling of multiple currencies seamless. Issue and receive invoices/payments in any currency, and MoneyWorks will do the background accounting.
\n\nSet up an unlimited number of foreign currency bank accounts
\n\tAssign currency to customers and suppliers
\n\tForeign currency cash sales and purchases
\n\tForeign currency invoicing
\n\tForeign currency order entry
\n\tReceive payments on invoices in different currency from invoice
\n\tFunds transfer between currency bank accounts
\n\tAutomatic management of realised and unrealised currency gains/losses
\n\tPer period currency rates for each currency with transaction override as needed
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\n\nReporting
\n\nAll MoneyWorks products come with a large selection of standard reports appropriate to the functionality of the product.
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\nCustom Report Writer
In addition to a wealth of standard reports, MoneyWorks Gold includes a powerful report writer that allows you to create your own reports.
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\n\nCreate detailed reports to give exactly the information you need in the format you choose. There is no limit to the reporting power of MoneyWorks.
\n\nSimple to create GL reports, but with the power to use any data in your database.
\n\tComes with Trial Balance, Income, Cashflow, GST, Cash Projection, Ledger and Balance Sheet, plus profit, trading, inventory, sales, job and budget reports.
\n\tPreview on screen, or output to PDF, Email, Excel, Word, Numbers, Clipboard, text or HTML file
\n\tInclude barcodes and product images.
\n\tGenerate charts
\n\tSort and consolidate accounts by Accountant’s code.
\n\tFull expression evaluation including access to internal variables, database lookups and built-in functions.
\n\tFor advanced reporting, you can use programming language-like control constructs (For loops, If/Else)
\n\tReport Signing to secure access to sensitive data—only authorised users will be allowed to use the report.
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If you need networked access and/or multi user privilege control then you need MoneyWorks Gold or MoneyWorks Datacentre Server.
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\nFast networking
Easily share your accounts on a Local Area Network.
\n\tMoneyWorks Gold employs a host-guest networking model. The master user opens the accounts and multiple guest (client) users can connect.
\n\tMoneyWorks networking performance is typically many times faster than competing products. Software performance can make a big difference to staff productivity.
\n\tAdvanced database allows simultaneous access to the same functions (e.g. Accounts Receivable) by multiple users
\n\tMix Macs and Windows PCs on the same network
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\n\nAdvanced security
\n\nExtensive per-user privilege controls.
\n\tKeeps track of who entered which transaction.
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\n\nMulti-company server
\n\nDatacentre has all the same functionality as MoneyWorks Gold (MoneyWorks Gold is the network client), but with the convenience, scalability, and interoperability opportunities of server-based systems, including access from mobile devices. In addition Datacentre has highly optimised networking, making for extremely fast remote connections without the need for expensive thin client solutions.
\n\nShare accounts documents for multiple companies simultaneously.
\n\tConcurrent client licensing: install MoneyWorks Gold client on as many workstations as you like – only active connections are counted.
\n\tServer comes standard with 3 concurrent client licenses. Easily add more. Support several dozen users with ease..
\n\tServer is always available: this makes remote access possible over the internet.
\n\tAccelerated server-side reporting. Reports can be run on the server making them up to 500 times faster for remote clients connected over an internet link.
\n\tRegular automatic backups and archives.
\n\tPartition users: allow users logging into the server to see only a subset of documents.
\n\tConsole application for server management.
\n\tExpanded integration options: some third party solutions require a MoneyWorks Datacentre Server.
\n\tABC Business Solutions are Ostendo Partners, for larger clients needing a full stock management, manufacturing or job costing system fully integrated with Moneyworks
REST APIs allow access from remote devices (tablets and smart phones), and also web apps and websites.
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\n\nWhich multi-user product should I choose?
\n\nAlthough MoneyWorks Gold server can support a dozen or more clients, we recommend MoneyWorks Datacentre for more than 2 or 3 users. If you want to access your accounts from a distant office, or from a mobile device, you will need Datacentre. If you need any of the specific functionality offered by Datacentre Server then the choice is obvious. You can easily and cost-effectively upgrade from a MoneyWorks Gold network to the power and convenience of MoneyWorks Datacentre Server at any time.
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\n\nMoneyWorks Gold comes complete with a powerful built-in scripting system (mwScript), allowing you to extend functionality, automate repetitive tasks and refine how MoneyWorks interacts with the user. You can implement enhanced data checking, extend the importing capabilities for unstructured files, interrogate websites for other information, even talk to MoneyWorks files stored on remote Datacentres.
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\n\nAutomate repetitive tasks by adding new menu commands and/or buttons on lists and entry windows.
\n\tCommunicate with external websites to look up supplier pricing, extract exchange rates, get latest stock market quotes, etc.
\n\tAdd special functionality, such as customised price books, special discount rules, automatic transaction creation.
\n\tProvide enhanced data integrity checks and workflow management, such as custom purchase order approval.
\n\tScripting editor is colour-coded for live syntax checking.
\n\tScripts have access to MoneyWorks tables and functions.
\n\tEvent driven for easy integration with user interface.
\n\tAccess external files & web sites.
\n\tAccess to special user tables for storing persistent data within MoneyWorks.
\n\tScripts can be easily imported and exported, for quick deployment.
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\nFull access to your data
\n\nSome business systems lock your data up and make it hard to access or achieve interoperability with other systems your business relies on. “Cloud”-based systems may not give you access to your raw data at all (a real problem if the provider goes out of business).
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\n\nMoneyWorks makes free access to your data a priority. Extensive data export and import facilities are at your disposal.
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\nImport/Export
Configurable importing for transactions, names, items, accounts, jobs, timesheets etc (as appropriate for product; in Cashbook this is via Copy/Paste)
\n\tExport from all main database lists (Copy/Paste in Cashbook)
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\nExternal Scripting
Automate data transfer using Applescript (Mac) or Visual Basic (et al) via COM (Windows)
\n\tAttachable Applescripts or VBS scripts for extended data validation (MoneyWorks calls your script in response to user interface events such as tabbing out of a field)
\n\tOstendo is “Operational Software” that includes advanced features for inventory, manufacturing and jobbing, and which now offers seamless, real-time integration with MoneyWorks Datacentre. In effect, Ostendo becomes an operational front end to MoneyWorks, adding powerful functionality for distribution, engineering and manufacturing, including:
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\n\nSerial Number/Batch Tracking
\n\tInventory and Purchasing
\n\tLanded Costing
\n\tMRP and Inventory Replenishment
\n\tEnhanced Job Costing and Projects
\n\tLabour, Timesheets and Job Tracking (includes Constraints Scheduling)
\n\tDistribution, POS and Service (includes Asset Preventive Maintenance)
\n\tCRM, Call Centre and Quoting
\n\tManufacturing and Assembly
\n\tConfigured Custom Products including Features and Options
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Like MoneyWorks, Ostendo incorporates powerful custom reporting, graphical workflows, advanced scripting, and access from mobile devices, thus allowing for a high level of customisation to meet specific user requirements.
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